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  • Janice Frary, CRP

Working With A Virtual Team – Dispelling Concerns

Are you interested in hiring remote assistants, but are unsure how it would affect your productivity? Maybe you are worried tasks, particularly with tight deadlines, will linger? These are all valid concerns many attorneys and business owners have to weigh out before they decide to move forward with virtual assistants. Let's take a look at some common issues and how you can better prepare yourself should you choose to move forward with a virtual team.

1. Delegating Tasks

If you struggle with delegating tasks, you are not alone. There could be several reasons for this. Maybe you're used to doing everything yourself or you are worried things won't be done to your standards? Either way, it's important to learn how to use the tool of work delegation not only to free up your busy days but balance your work schedule. If we're being honest, we all have parts of our jobs that we don't enjoy or dread doing. When you have a team to delegate these tasks to, you will feel a weight lifted off of your shoulders. Think about all the extra time you will have to do the parts of your job you love! This may finally free you up enough to take on a few new clients of your own. The opportunities will be endless with more free time!

2. Staying Productive

One concern many employers have before they step into the world of virtual assistance is exactly how to track and manage people that aren't physically in the office with you. How can you be sure they won't just sit around and watch YouTube videos all day? If you think about it, working from a home office can make you more capable of focusing. Office chatter and distractions are few and far between which can only help productivity. If you're truly concerned about your assistants staying on track, there are plenty of tools that can help. Dropbox, Trello, and Slack are great ways you can keep everyone up-to-date and on the same page. Scheduling conference calls and virtual meetings are options, too! Here at VPAS, we strive to complete all tasks within 24-hours, and most of the time, we complete it sooner.

3. Saving Money

We already know that you will save a lot of money by eliminating office overhead when you hire remote workers. The truth is, remote workers tend to be a lot happier and will end up staying at their jobs longer than those who work on-site. Owl Labs released a study called 2019 State of Remote Work showing these statistics to be true. This saves you both time and money when it comes to recruiting and training new workers. Also, if your team is virtual, workers won't have to worry about the cost of living or transportation costs to be close to their jobs. You and your assistants can live and work wherever you want! You won’t ever hear, “Sorry I am late. I was stuck in traffic.”

Trust is a big component when you decide to give this a try, so ensuring that you have hired a team of virtual assistants that you feel confident in is crucial. We have decades of combined experience and a strong work ethic. Almost all of our original clients are still clients today, even though we do not have a minimum contract length! That’s right – no contract length – you can use us for ten days or ten years. It’s completely up to you. So, feel free to give us a try!


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